Sealand Community Council

Procedures and Policy Documents

Procedure and policy documents are available for viewing and downloading.

All Sealand Community Council procedure and policy documents are available for viewing and download here in PDF format

At its meeting held on 19th November 2018 the  Clerk advised that Council is required to review on annual basis and then endorse the Council’s Standing Orders – Financial Regulations – Internal Financial Controls – Annual Investment Strategy – Risk Assessment Processes, Freedom of Information Access Arrangements, Complaints Procedure, GDPR – Data Protection Policy, Records Management Policy, Information Security Policy, Health and Safety Policy, Press Media Policy, Public Participation Protocol,  Retention of Records Policy and Members Self-regulatory  Protocol..

Copies have previously been provided to members of Council and are all currently available on the Council’s web site.

 The Clerk advised that the following had been updated – Press and Social Media Policy, Internal Financial Controls, Annual Investment Strategy and Risk Assessment processes.

Council resolved minute 18/185 that

a)  consideration of the Clerk’s Risk Assessment Reports be accepted as the formal risk assessment for the 2019/20 financial year and that this is again be undertaken in November 2019.

b)   in relation to the key risks, these be identified as relating to the Council’s assets, bank accounts, internal controls and insurance cover for statutory and other purposes.

c)   the arrangements highlighted in the Risk Assessment details that Council is taking all the appropriate steps to minimise risks in conjunction with the documented Internal Financial Controls and that the Risk Assessment 2019/20 be noted.

d)    JDH Business Services Ltd be reappointed as the Council’s internal auditor and for a letter of engagement to be issued for the 2019/20 financial year.

e) the changes to the Internal Financial Controls and Annual Investment Strategy be noted.

f) the changes to the Press and Social Media policy be noted.

f)    the following be endorsed as not requiring amendments – Standing Orders, Financial Regulations, Freedom of Information Access Arrangements, Complaints Procedure, GDPR Data Protection Policy, Records Management Policy, Information Security Policy, Health and Safety Policy, Press Media Policy, Public Participation Protocol, Retention of Records Policy and Members Self-regulatory Protocol.